Why Physical Inventory Matters at Your Holiday Gift Shop®

There’s a reason we still ask every school to submit a closing inventory after your Holiday Gift Shop® wraps up. The process is simple: as you place gifts back into the boxes, do a quick count, record the totals on our Express Checkout form, and email it to us. That’s it.
Why do we require it?
Short answer: Accuracy — with a side of anti-fraud protection.

​Accuracy Matters
We work hard to ensure every shop is packed correctly before it leaves our warehouse — but even Santa’s elves can make the occasional mistake. That’s why we ask you to count items as you set up your shop using the master inventory sheets included in your delivery envelope (plus an inventory sheet in every box).
The same principle applies when closing your shop. Count as you pack, enter the totals on the Express Checkout form, and we’ll generate a detailed, accurate invoice based only on what actually sold. 

Built-In Fraud Protection
Manual inventory protects everyone. Because we invoice based on your counted numbers, you know with confidence that you’re only being billed for items that sold.
Your final invoice also includes a breakdown of exactly what sold — creating a helpful sales history for your school. This record keeping isn’t just good bookkeeping; it prevents discrepancies and protects your volunteers, your school, and our company.

Smarter Inventory for Next Year
Sales history helps us custom-build your shop year after year.

• Sold 24 dog toys? Next year you might start with 36.
• Sold only 5 bracelets? We may scale back from 24 to 10.

We don’t ship generic boxes. Every school receives a custom packing list based on past performance. That means:

• Plenty of merchandise
• Fewer sellouts
• No massively overpacked boxes
• Less to count at checkout

It’s a win-win.

Technology Isn’t Perfect
Apps are helpful — but Wi-Fi drops, transactions get entered twice, or a volunteer may assist a child without using the app. A physical counted inventory ensures your invoice reflects reality, not glitches.

New Shop? No Problem.
If this is your first year, we base your starting inventory on schools of similar size in your area. We carefully select gifts across all price points so every child can find something meaningful within their budget — and every recipient receives something special to treasure.

A Guarantee You’ll Love
If a gift breaks when removed from its packaging, simply contact us in January and we’ll mail a replacement at no cost.
No guessing.
No gambling.

Just accurate numbers, smart planning, and a Holiday Gift Shop you can trust. 
Give us a call today to learn more 269-763-9601 (You can also text us questions) or send us an email [email protected]
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